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Canadian Aeronautics and Space Institute


Institut aƩronautique et spatial du Canada

ASTRO 2019 Registration Terms & Conditions

All online registration fees include 5% GST

CASI Members

  • Online registrations validate CASI Membership status automatically.

Seniors

  • You must be 65 years old and over, or 55 years old and over AND fully retired.

Full-time Students

  • You must provide your CASI membership number or present your valid Student ID when you register.
  • To be eligible for the full-time student rate, undergraduate students must be enrolled in at least 12 credits, and graduate or Ph.D. students must be enrolled in at least 9 credits of graduate-level courses.
  • Student ID or current class schedule showing credits must be presented on site.

CASI Members, Non-members and Seniors

Included with your Full Registration:
    • All coffee breaks, the Welcome Reception (Monday), the Gala Reception & Awards Dinner (Tuesday) and the Turnbull Luncheon (Wednesday)
    • Delegate kit. Conference proceedings will be available following the Conference.
Included with your One-day Registration:
    • Coffee breaks plus the Welcome Reception (Monday) OR the Gala Reception & Awards Dinner (Tuesday) OR the Turnbull Luncheon (Wednesday)
    • Delegate kit. Conference proceedings will be available following the Conference.

Full-time Students

Included with your Full Registration:
    • All coffee breaks and the Welcome Reception on Monday.

    • Delegate kit. Conference proceedings will be available following the Conference.

IMPORTANT: to minimize student registration costs, the Talent Meets Market Breakfast (see below), the Gala Reception & Awards Dinner, and the Turnbull Luncheon are not included. Tickets for these functions are available separately

  • Talent Meets Market Breakfast – a limited number of tickets are available for purchase by students only. The ASTRO’19 Program Committee will invite key senior space sector professionals to attend. This ensures a high proportion of professionals to student participants for this unique and rewarding event.  First come, first served!

Accompanying Persons

Included with your Registration:
    • All coffee breaks and the Welcome Reception on Monday. NOTE: the Technical Program presentations are not included
    • Member/Non-member/Senior delegates may be linked with one Accompanying Person only.

    • Student delegates are not eligible to be linked with an Accompanying Person delegate.

Exhibitors

Included with each 8’ x 10’ exhibit booth space rented:
    • One complimentary full registration that includes: All coffee breaks, the Welcome Reception (Monday), the Gala Reception & Awards Dinner (Tuesday) and the Turnbull Luncheon (Wednesday)
    • Delegate kit. Conference proceedings will be available following the Conference.

Sponsors

Included with your Sponsorship:
    • Gold Level: 2 complimentary Full Registrations plus complimentary tickets for the sponsored meal
    • Silver Level: 1 complimentary Full Registration
    • Complimentary Full Registration includes: All coffee breaks, the Welcome Reception (Monday), the Gala Reception & Awards Dinner (Tuesday) and the Turnbull Luncheon (Wednesday) for the person(s) using the complimentary registration(s)
    • Delegate kit. Conference proceedings will be available following the Conference.

Volunteers

  • Students may volunteer to assist with the Conference in return for complimentary registration!
  • Student Members of CASI have first choice of these openings. Contact CASI HQ for more information.

Payment

  • All registration fees include 5% GST.
  • Registrations received without payment will not be processed. Post-dated cheques cannot be accepted.
  • Payment by credit card, cheque or money order, or cash (on-site only) must accompany your completed Registration Form.
  • Receipts will be issued via e-mail in PDF format once payment has been processed.
  • Please contact CASI if you wish to register several attendees in a single payment.

Transfer, Cancellation and Refund Policy

  • Registrations are transferable with the express written consent of the original registrant.
  • Up to and including Friday May 31, a full refund (less a $50.00 admin fee) will be issued upon request.
  • On or after Saturday June 1, no refunds will be issued. If you fail to attend the conference and did not cancel your registration on or before May 31, no refund will be issued.

Meals

Due to the advance notice required to confirm meals served at the Conference, CASI cannot guarantee to delegates who register on-site a seat at any meal, or the meal of your choice.

Special Needs

• Special needs or concerns regarding location accessibility, dietary restrictions etc may be addressed on the Registration Form. If you wish you may list them on a separate page attached to your registration.

• Food sensitivities MUST be communicated to Conference Administration prior to the meal. Procedures will be followed that are designed to ensure your safety.

• Please be sure to advise us of any such concerns when you check in to the Conference.


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